The Board met 11 times during the 2015/2016 Financial Year. A redesign of meeting procedure and increased use of electronic business has maximized the time spent by the Board on strategic, rather than operational, considerations.
Remuneration & reimbursement
Directors are all non-executive and receive fees in line with sector standards as approved by members. Directors are also reimbursed for reasonable expenses incurred in connection with Board activities (including training) and provided access to an iPad to reduce paper usage.
Induction, training and performance
We ensure our directors understand what is expected of them and have a good knowledge of our organisation and the sector. All new directors undertake a comprehensive induction process, including a meeting with the CEO and Chair and are provided with an Induction Manual. This includes a letter of appointment (setting out their key duties and responsibilities and expectations), board procedures, and information on the sector and Evolve Housing.
All directors are encouraged to complete the Company Directors course with the Australian Institute of Company Directors and undertake continuing education and training. The Chair is advised of opportunities for attendance to sector based conferences and seminars throughout the year for co-ordination with directors. Directors are also encouraged to attend various Evolve Housing functions throughout the year.
The Board conducts an annual performance review. At least every three years it is conducted by an external consultant to ensure continuing improvement and skills review.
Maintaining ethical standards
It is imperative that our Board of Directors exercise independent judgment and act in accordance with the highest ethical standards. Our Code of Conduct for Directors is signed by all directors and requires compliance with our core values, ethical decision making principles and general conduct rules.
The Code of Conduct for Directors also sets out our policy in relation to personal gifts or benefits and conflicts of interests. Directors are under an ongoing duty to disclose any potential conflict of interest as soon as possible.
Directors are required to declare any conflicts at the start of each meeting.
Actual, perceived and potential conflicts of interest are considered by our Governance, Nomination and People Committee in accordance with the Code of Conduct for Directors.